Sorry for the repeated posts about the book but I’m in labor now, trying to deliver the baby, and I wanted to ask if anyone has any insights that might help me clear what has felt like a “Hindenberg disaster” playing out over the last couple of days. This has to do with Microsoft Word sabotaging the formatted manuscript and causing the footnotes (all 225 of them) to disappear.
I’m a Mac person and I composed the book using Mac “Pages”. The publisher doesn’t work in pages and offers a MS Word template that is properly formatted for book publishing — and so I converted the manuscript to Word, then loaded it into the template. So far so good. It looked fine. I then went in and spent about 4 hours tweaking everything — getting the headers and footers and all of that right, etc, etc.
That was when I noticed that some of the footnotes were gone. You could still see the footnote number in the text, and when you hover over the number the footnote text comes up — but there is no footnote at the bottom the of page.
I tried manually inserting a footnote and it caused the program to go nuts ….”repaginating….repaginating” and then then it would deposit me on the last page of the file.
So I googled it and found out that I’m not alone.
Unfortunately, none of the links offer a real solution because it seems that if you have a big doc with lots of footnotes, MS Word just can’t handle it.
Has anyone else experienced this and/or solved it when they did experience it?
Anyway, I’ve been in touch with the publisher and they also say that this footnote problem does tend to occur in Word (now they tell me)……but they can take a PDF.
So now I’m back in Pages and everything is sweet — it looks beautiful ….except for one thing.
Pages does not have an automated Index creation tool like Word does. You have to do it manually which is a huge job. In Word,there’s a tool and once you flag a word it enters it into the index in the appropriate hierarchy, and then searches the rest of the document and gets all the other appearances.
So my next challenge (with the clock ticking toward August 16) is to figure out how to have both the footnotes and the index. My thought at this point is to complete the document in Pages, then export to word–not with the intention of staying in Word (the footnotes will disappear), but just to create the index. In Word — after making sure that the pagination hasn’t drifted at all — create the index. Then take that index and copy/paste (if it will allow) back into pages, or in a worst case, just manually prepare the index in pages not by manually hunting through the whole book, but just by re-encoding the index created by Word.
The problem with the foregoing is that if Word does clip the footnotes, then the pagination will be different and the index will be off. Grrrrrr…….
I checked to pay someone to do all this but it would take a week.
1. It shouldn’t be this complicated.
2. I should have anticipated that it would be.
UPDATE — 37 MINUTES AFTER THE FIRST POST
So, I decided to google “does mac pages have an automated index function” in the hope that maybe there’s a new version that does have it, and look what popped up as the first google result. This is 37 minutes after posting — in an area where I don’t have any particular SEO status — google is frightening.